rental policies

 DISCLAIMER: By booking a reservation with Beach Recess Vacation Rentals, INC. you are stating that you have fully read, understand, and agree to the rental policies listed herein Rental policies:

RESERVATIONS:

Reservations may be made up to one year in advance by visiting www.beachrececess.com and calling 1-619-701-0590.

All reservations must be made by an adult and this adult must be staying in the property. A minimum of one person over the age of 25 for every two people staying in the property is required. No chaperoned parties or vacationing students are permitted and will be subject to immediate eviction and forfeiture of both security deposit and all rental fees.

Reservations made under a false pretense will be subject to eviction and forfeiture of all rents paid and rental fees.

In consideration of monies received and the mutual promises contained within the rental agreement, the owner (Owner) of the subject property (The Property) through Beach Recess Vacation Rentals INC. (as agent to the Owner) hereby agrees to give a license to use the Property to the undersigned, (Herein referred to as Licensee and or guest), on the property and dates described in the confirmation letter and under the conditions stated herein:

Beach Recess Vacation Rentals, INC. reserves the right to make a substitute accommodation for you if circumstances demand due to an emergency that may arise, if we are unable to secure an alternate property for you we will refund 100% of monies paid to Beach Recess Vacation Rentals, INC. for the time we were unable to offer said property.

ADVANCE RENTAL PAYMENT:

Advance Security Deposit applicable (generally $350 or $500 but may vary on some luxury condos) for the property is required at the time of booking the reservation. The specific amount will be noted on the reservation form for the specific property that is being reserved. Security deposits will be refunded by check 14 days after your departure minus any damages that may have incurred during your visit. Beach Recess Vacation Rentals, INC. reserves the right to place additional charges against your deposit.

Payments are only accepted in form of personal check, cashier check, or money order.  Late fees will apply and possible cancellation if payment has not been received by the due date on your reservation. Licensee will pay a $50 returned check fee on each check returned to Beach Recess Vacation Rentals, INC.

If the arrival date is under 60 days prior to arrival, all monies will be due by cashiers check only within 3 days by express mail or Fed EX to our office.

To avoid cancellation, Rental Payment balance is due in full 60 days prior to check-in and may be made by traveler's check, bank money order, and cashier’s check. We accept personal checks if received 60 days before arrival date.

CHANGE/ CANCELLATIONS:

All reservations that are not paid in full within sixty (60) days of the arrival date will be cancelled automatically. A $150 cancellation fee will be applied prior to refunding any advance rent paid to Beach Recess Recess Vacations, INC.  Administration fee is non refundable. Cancellations must be made in writing to Beach Recess Vacation rentals, INC. All reservations, excluding monthly rentals, cancelled sixty (60) days or less prior to arrival date will forfeit their Rental Payment and administration fee unless Beach Recess Vacation Rentals, INC. can procure a similar guest reservation for that property for the original rental duration or greater.

A fee in the amount of $75.00 will be charged to change any reservation. This change fee does not apply to those guests looking to extend their visit.

Early departures for any reason, including but not limited to inclement weather, do not warrant the refund of any advance payments or rent.

Licensee (Guest) may not sublet, sublicense, or otherwise grant any rights to the Property. Licensee may not assign the agreement without Beach Recess Vacation Rentals INC. prior written consent.

CHECK-IN/ CHECK-OUT:

Beach Recess Vacation Rentals, INC. utilizes a self check-in process for the convenience of our guests. Most of our condos offer a keyless entry system.

Check-in is 3 P.M. PST and check out is NO LATER THAN 10:00 A.M. PST. Our arrival and departure policy also includes luggage and parking. Please be respectful of these times as cleaning / maintenance crews are required to follow strict scheduling. They also need to utilize the parking prior to your arrival and upon your departure.

SMOKING:

Absolutely no smoking is allowed inside the rental properties. Please verify prior to making a reservation if outside smoking on patio areas is allowed.

Violation of the No Smoking policy will result in immediate eviction, forfeiture of rent, and extra charges for restoring the property to its original condition.

PETS:

Absolutely no pets are allowed in all of our rental units. No pets are allowed in the yard areas, or anywhere on or inside the property. This includes visiting pets or stray neighborhood pets. You will forfeit your entire security/damage deposit if evidence of a pet has been found. Your deposit will also be charged for carpet cleaning and a flea spray treatment.

Violation of the No Pet policy will result in immediate eviction and forfeiture of rent, damage deposit, and extra charges for restoring the property to its original condition.

KEYS/GARAGE DOOR OPENERS:

A service fee of $50 will be charged to the deposit if Beach Recess Vacation Rentals, INC.  is called to unlock a unit due to a guest being locked out after 4PM. A fee of $80 will be charged for each lost property key not left inside property upon departure.

CLEANING:

Rental units will be cleaned to quality standards prior to your arrival as well as after your departure. No daily maid service is provided. Please try to maintain units as if they were your own. Guests are responsible for the cleaning of the unit during their stay and for leaving the unit in good condition upon departure. This includes BBQ’s, removal of rubbish, dishes; any clean up of any food spill that may have occurred. Those properties that offer BBQ grills, it is the responsibility of the guest to clean the grill after each use and prior to departure to avoid additional fees. If units are found abnormally dirty at checkout, additional charges will be charged to your deposit to assist in performing a deep cleaning of the unit. We may be able to accommodate a mid week cleaning during your visit. Please call ahead to schedule this at an additional charge.

FURNISHINGS:

All rental properties have a fully equipped kitchen, coffee maker, color TV's, microwave oven,  an iron and ironing board, linens and towels. All linens, including towels and blankets are to be used in the property only. It is prohibited to rearrange furniture. You should bring your own beach towels with you. Some owners provide beach toys, chairs, and umbrellas for use by Beach Recess guests. You may want to arrive at the property and review the beach items before procuring additional items. Beach Recess Vacation Rentals, INC. can make no guarantees on beach items.

Furnishings must be returned to original positions upon departure. In the event that Beach Recess Vacation Rentals INC. has to move furniture, $150 will be deducted from your security deposit.

LIMITATIONS ON RENTAL:

Beach Recess Vacation Rentals, INC. and or owner will not be liable for circumstances beyond their control, including but not limited to appliance or air conditioning/heating failure, other mechanical failure, unfavorable weather, disruptions of utility services including Cable Television, telephone and internet services or nearby construction noise and disturbances. There will be no relocation, rental pro-ration or refund in the event of such circumstances. In the even Beach Recess Vacation Rentals, INC. is unable to deliver the property to Licensee because of property sale, property owner decision, fire, mandatory evacuation, eminent domain, or acts of nature, or if the property is unavailable due to construction delays or lack of utilities, licensee agrees that Beach Recess Vacation Rentals, INC. sole liability as a result of any of these conditions will be a full refund of all payments tendered by licensee. If Beach Recess Vacation Rentals, INC. is able to relocate the licensee, licensee agrees to pay the difference in rental amount should licensee accept alternate accommodations. Licensee expressly acknowledges that in no even will Beach Recess Vacation Rentals, INC. be held liable for any other condition out of the control of Beach Recess Vacation Rentals, INC. or the owner. Or for any incidental or consequential damages including but not limited to, expenses that result from moving or for any other losses.

Licensees are prohibited from engaging in any unlawful activity or any other activity that constitutes a nuisance. Violation of this provision will result in immediate eviction without refund and licensee will be held liable for any damages to the property, contents and grounds. Violators will be removed from the Property immediately, and prosecuted for damages and losses with no refunds of rent/tax/ or fees paid.

QUESTIONS/ COMPLAINTS:

The property owners and management work hard to ensure that the rental property and its amenities are in place and in good working order. Management will be available to handle questions, complaints and supervise maintenance. In case of a maintenance problem, management will strive to have the problem repaired as soon as possible after being notified. However, no refund or rate adjustment shall be made for unforeseen failures such as the supply of electricity, water, jacuzzi filtration systems, air conditioning, heat, telephone, television or cable service, internet service, appliances, etc. It is guest's obligation to report any problems or damage immediately to management.

All problems, including inadequate cleaning and damage, must be reported in writing and by telephone to Beach Recess Vacation Rentals, INC. upon arrival for the prior guest to be held responsible.

It is also the responsibility of the guest upon arrival, to inspect smoke detectors, and locate fire extinguisher. Once this has been complete, phone the office with your concerns.

RATES AND AMENITIES:

RATES & AMENITIES ON BEACHRECESS .COM ARE SUBJECT TO CHANGE WITHOUT NOTICE

Rates on beachrecess.com do not include cleaning fees that may be required for that particular property.

Rates on beachrecess.com do not include transient occupancy tax of 10.5%.

TENANCY:

The Licensee acknowledges that this is NOT a tenancy for the Property. If the Property is not rented for more than 30 days,  it taxed and treated as a transient occupancy, akin to hotel accommodations. Property laws do not apply to the license granted herein, and the Licensee may be removed as a trespasser immediately upon termination of this license. The property is rented regular short-term periods, and for a significantly higher rate than a non-vacation property. Often a licensee is scheduled to begin a vacation in the Property on the same day as the checkout day of the prior licensee. If Licensee stays even one additional day, Beach Recess Vacation Rentals, INC. would face significant logistical problems with the next licensee, including possible liability. As such, Licensee agrees to vacate immediately on the checkout day, at 10:00 a.m. (unless prior arrangements have been made in writing.) Failure to do so will entitle Beach Recess Vacation Rentals, INC.,  in addition to all other remedies available to it, to: have Licensee ejected as trespasser; and to physically remove Licensee and all of the Licensee’s possessions from the Property, for which Licensee hereby grants permission and consent; and obtain damages and injunctive relief against Licensee.

LICENSEE RESPONSIBILITY:

Guests (Licensee) are responsible for the property, its contents, and themselves during occupancy. Guests must lock windows and doors securely when not on the premises. Each property is privately owned, so décor, colors and inventories may change. Rearranging the furniture or removing any items from the unit is prohibited.

It is further understood that exceeding the maximum occupancy would result in immediate eviction and forfeiture of rent. The maximum number of occupants allowed in the Property is shown on your confirmation letter. All children are counted as part of the maximum allowed guests. Overcrowding or misrepresentation is grounds for immediate revocation of the license to the Property, and removal of Licensee without refund. The Licensee is the person who will occupy the Property. Parents may not reserve properties for their children. The Licensee must be present at the Property for the time of the reservation, and take full responsibility for the Property. Small children are the responsibility of the Licensee. Licensee takes full responsibility for injury caused to any guest and or damages to property.

The renter named in this agreement will be responsible for ensuring that both themselves and all guests, whether they are registered in the rental unit or not, adhere to the rules and regulations affecting the building and/ or community that you are staying in.

The renter acknowledges that management, property owners, and employees do not carry personal liability insurance and can not be held responsible regardless of fault, for any accident, loss, damage or injury suffered by the renter, members of their party or any other guests which the renter or their party have allowed access to the property, regardless if said loss is a result directly or indirectly from acts of nature, danger incident to the sea, any body of water, fire, breakdown of machinery, equipment, acts of government or other authorities, delays or cancellations of or changes in itineraries or schedule or from acts of omission of any airline.

Furthermore, the renter will release and hold harmless any and all parties involved with the rental, management, and reservations of the property and to release and hold harmless it's owners or representatives for any loss or damage to personal property or for any injury and/or death.

Representatives of management or owners may enter the premises at any reasonable time to make repairs. Management will not be held responsible for acts of theft or vandalism or other damages to the guests' personal items left in the unit. Neither management, nor the owner is responsible for personal items left on the premises by guest upon departure. Units may not be sublet.

Beach Recess Vacation Rentals, INC. is the acting agent of the property owner and reserves the right to make exceptions to the above policies at any time for the best interest of the property owner(s).

?PRIVACY NOTICE?? This privacy notice discloses the privacy practices for Beachrecess.com. This privacy notice applies solely to information collected by this web site. It will notify you of the following:

What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.

What choices are available to you regarding the use of your data.

The security procedures in place to protect the misuse of your information.

How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.  Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

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